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ST THOMAS A BECKET

AND CHAPEL PLAISTER

MINUTES OF THE MEETING OF THE PCC

ON THURSDAY 19 JUNE 2008

AT THOMAS A BECKET CHURCH

Present: Revd Dr Janet Anderson-MacKenzie JAM (Chair)

Andrew Clark, Vice Chair AC

Phillipa Mullins, Churchwarden PM

Sylvia Walker, Treasurer SW

Anne Newton, Parish Secretary AN

Freddie Connolly FC

Phil Daniels PD

Tim Hammond TH

Wendy Hodgson WH

Charlie Tull CT

Carol Gale CG

Charles Freeman, Secretary CJF

ITEM 1 - OPENING PRAYERS, APOLOGIES FOR ABSENCE

1. JAM led the meeting in prayer.

2. Apologies were received from Clair Southgate, Jenny Eaton, Jane Cox and Diana Northey, and also from Roger Eaton, who would otherwise have been In Attendance.

ITEM 2 - APPROVAL MINUTES OF PREVIOUS MEETING

3. The minutes of the meeting on 8 May 2008 were approved.

ITEM 3 - MATERIEL MATTERS

4. A report by Roger Eaton (RE) on materiel matters had been distributed by email. JAM summarised:

· The churchyard gates were about to be removed for repair and would be away 2 or 3 weeks.

· A notice advertising disposal of the surplus pews had been placed in the parish magazine. RE intended to have them removed before the school end of year service in July.

· Removal of the radiator standing lonely in the south aisle had been arranged.

5. CJF reported that after dealing with the above items RE intended to address the chancel lighting, the sanding/matching of the south aisle floor and points from the Quinquennial inspection.

6. CJF further reported that the defect in the boiler had been identified as a faulty ignitor. The requisite part was on order. He guessed that the final bill might be of the order of £250, including VAT and labour.

7. Finally, CJF reported that one of the transmitter units used on the portable microphones was defective and had been despatched for repair.

ITEM 4 - ORGAN

8. JAM asked AC to chair the discussion of this item. He referred the meeting to Item 5 of the Standing Committee minutes. Addressing the points listed there, PD then reported:

· Simon Hewes, the PCC's insurance coordinator, was seeking quotes for:

o Insurance for pipes while in transit to and from repair.

o Accidental damage to the church building during the repair work.

o Personal accident cover for people using power tools.

· Simon Hewes was also checking the insurance position on current routine use of power tools such as mowers.

9. PM reported:

· Robert Mullins had notified the insurers of his qualifications.

· She was seeking a DAC Certificate for making the console portable, prior to applying to add this to the Faculty.

· She felt the repair work was now likely to take place early in 2009.

ITEM 5 - FRIENDS OF THOMAS A BECKET

10. It was noted that FC was preparing proposals for submission to the Standing Committee on 11 Sept and then the PCC on 1 Oct.

11. The Finance Committee, wishing to support FC, had resolved that it "supports an initiative by FC to convene a committee to plan the establishment of a trust with the objective of providing finance to contribute to the maintenance of the fabric of Box Church".

12. FC reported that she was looking for people from beyond the regular church attendees to join her committee.

ITEM 6 - COMMUNICATION PCC/CONGREGATION

13. JAM reported Catherine Hewes had suggested that to enhance communication, not least with regard to potentially controversial issues, it would be helpful to make the PCC minutes more widely available. Rhoda Daniels (RD) had suggested putting them on the St Thomas a Becket website.

14. After a short discussion it was decided to adopt RD's suggestion, noting that the Council and its Secretary would need to take care that any sensitive or confidential items were edited (for instance, remuneration of those who were paid for their services).

Action: JAM, CJF

ITEM 7 - BECKET 2010

15. It was noted that since 1970 there had been a tradition of a Becket pageant every 10 years. Stuart Hills wrote the original, which had been mimed to a script in 1970, 1980 and 1990. In 2000 a new script by Eileen Mackinlay had turned this into a spoken play, produced by Jane Cox.

16. After a short discussion it was unanimously agreed to give Jane Cox a free hand for 2010, and to support her fully. Her suggestion of introducing plainsong was well received, as was her proposal that a party should visit one of the services at the Edington Music Festival (17 - 24 Aug) to seek ideas.

Action: JC

ITEM - 8 - VIDEO POLICY

17. A draft Video Policy, based on one used in JAM's previous parish, had been distributed by email and had been recommended by the Standing Committee for adoption.

18. JAM explained that the Policy complied with CCL rules, but if wedding couples wanted to go beyond the arrangements defined in the paper then they would need to apply for a Wedding Video Licence (WVL).

19. It was agreed unanimously to adopt this policy.

Action: JAM

ITEM 9 - REPORTS FROM SYNODS

20. Deanery Synod. The meeting took note of a verbal report by WH on the Deanery Synod.

21. Diocesan Synod. There was uncertainty about whether Diocesan Synod had met since the previous PCC meeting. A report could be made at the next PCC meeting.

ITEM 10 - COMMITTEE AND WORKING GROUP REPORTS

22. Finance Committee. SW and CJF reported:

· The Committee had met on 31 May.

· The increase in giving as a result of the letter earlier in the year had only been limited.

· The Fabric Fund would be reduced to about £4,000 once the organ work was done, and much of this £4,000 was already earmarked for repairs to the gates, sound system and boiler.

· The General Fund was likely to run at a loss of about £1,500 for the year.

· Insurance premiums for churches were rising by 8.5% - 12.5% due to the widespread theft of lead from roofs.

23. Worship Group. The Group had met for routine business.

24. Publicity Group. A report had been distributed by email. Tpoics covered had included the church webpage, the distribution of Welcome Packs, production of "PCC News", providing an Event Organiser checklist, supporting Open Gardens and Sponsor a Chair, and updating the 2008 calendar of events.

25. Music Group. The Group had not met since the previous meeting.

26. Social Committee. Appreciation was expressed for the work of the Committee, particularly over the forthcoming Open Gardens weekend.

ITEM 11 - CORRESPONDENCE

27. Nil reported.

ITEM 12 - MATTERS ARISING FRO THE PREVIOUS MINUTES AND NOT ALREADY COVERED

28. Anglican Methodist Convent. It was agreed that further discussion of this topic, which had been initially aired at the previous meeting, should be postponed to the Awayday in September.

Action: All.

ITEM 13 - VICAR'S POINTS

29. JAM reported on various points:

· The Awayday on 20 September is likely to be at the Archdeacon's house at Kington Langley.

Action: All

· The current meeting was broadly the last of the "interim" gatherings. JAM foresaw greater movement from September onwards.

· There was an "extra" Family service slot on 31 Aug as the expected joint service with the Methodists would not take place. JAM proposed a breakfast for the Church family in St TaB from 1000 to 1100 that day. The idea was warmly supported, with the caveat that some people would still be on holiday.

30. AC asked whether an agenda for the Awayday was being drafted. It was agreed that ideas and requests would be emailed to JAM by the end of July.

Action: All

31. At the request of PD the PCC noted and gave support to the outing of Teens to Laserquest on 6 July. A written risk assessment had been conducted.